FAQs for Employees

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A responsible employee is any University employee

  1. who has the authority to take action to address complaints of sexual violence;
  2. who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate university officials; or
  3. whom a student could reasonably believe has this authority or duty.

Responsible employees must immediately report allegations or disclosures of sexual violence/sexual misconduct involving students to the Title IX Coordinator.

All University employees – including tenure and non-tenure track faculty, specialized faculty, academic professionals, visiting academic professionals, postdoctoral research associates and fellows, all graduate student employees, academic hourly, civil service, extra-help, medical or veterinary residents – are deemed responsible employees.

The following groups of undergraduate student employees are considered responsible employees: resident advisors, multicultural advocates, student patrol officers, and teaching assistants.

Because the definition of responsible employee is so broad, you should consider yourself a responsible employee unless you qualify as a confidential resource or you are an undergraduate student employee not holding one of the positions listed above. Confidential resources, counseling or victim advocacy services, are not required to report the incidents of sexual misconduct to the police or the University. Confidential resources on campus include the Women’s Resources Center, the Counseling Center, and McKinley Health Center. For the full list please visit Resources for Students.

Before a student reveals information that the student wants to remain confidential, a responsible employee should make every effort to ensure that the student understands

  1. the responsible employee's obligation to report the details of the alleged incident, including the names of the alleged offender and student involved in and the relevant facts regarding the alleged incident;
  2. the student's option to request that the University maintain confidentiality; and
  3. the student's option to provide information on a confidential basis by speaking with a confidential resource.

A responsible employee must report to the Title IX Coordinator (or other appropriate designee), as soon as possible after receiving the report, all relevant details about the alleged sexual violence/misconduct that the student or another person has shared. This includes the names of the alleged perpetrator (if known), the student who experienced the alleged sexual violence, other students involved in the alleged sexual violence, as well as relevant facts, including the date, time, and location.

Following a report or complaint of sexual misconduct, the University will:

  1. Inform the alleged victim of the option to request confidentiality and available confidential advocacy, counseling, or other support services, including confidential resources; reporting options and the applicable processes; and the importance of preserving evidence and seeking medical attention.
  2. Facilitate interim measures, when applicable.
  3. Take immediate and appropriate steps to investigate or otherwise determine what occurred. If the University determines that sexual violence created a hostile environment, the University will take appropriate steps to address the situation, regardless whether the alleged victim, the alleged victim's parent, or a third party files a formal complaint.

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